“How to professionally respond when someone tells you, ‘We will get back to you’ in emails.”
Receiving an email that says, “We will get back to you,” can leave you feeling uncertain about your next steps. If it’s after a job interview, business proposal, or just a networking conversation, it’s a common phrase that often leads to frustration or confusion. However, responding effectively to this phrase can make a huge difference in how you are perceived and can help keep the momentum moving forward.
So, what can you do when you’re waiting for a response and you’ve heard those words? The key is knowing how to follow up. In this blog post, we’ll explore effective responses to “We will get back to you” in emails. These responses will help you maintain professionalism, show your eagerness, and gently push for an update without being pushy. Stay tuned for practical tips and email templates to ensure you always respond in a way that keeps doors open.
When someone says, “We will get back to you,” it may feel like they are brushing you off. But often, it’s just part of the process. It doesn’t necessarily mean you’re being ignored. Maybe they need more time to decide or gather more information. Either way, responding in a thoughtful and strategic manner can improve your chances of a positive outcome.
Here’s what you need to know: your response should balance politeness, patience, and professionalism. By showing gratitude, restating your interest, and in some cases, politely requesting an update, you can nudge the process along while maintaining a respectful tone.
What Does ‘We’ll Get Back to You’ Mean?
When you receive the phrase “We’ll get back to you,” it generally means the person or organization is acknowledging your request or inquiry but requires more time to provide a detailed response. It’s often used in situations like job applications, business inquiries, customer service, or any case where the response isn’t immediate. While it may feel like a vague or delayed answer, it doesn’t necessarily mean bad news. The phrase usually signals that the matter is being considered, but the other party may not have all the answers right away.
While it’s easy to feel unsure or anxious after hearing this phrase, it’s important to stay patient. Often, this phrase is used to give the recipient time to gather the necessary information or make a decision. It’s a signal of acknowledgment rather than a final resolution. When you hear “We’ll get back to you,” you’re in the waiting phase—just be sure to stay on top of the situation by following up appropriately.
1. Genuine Follow-Up
“We will get back to you” can indicate that they are seriously considering your request.
This is the positive side of this phrase. When used in the context of a job interview, proposal, or project, it generally suggests that the person or company wants to take more time to make a decision. They may be comparing candidates, discussing the project internally, or reviewing the information you’ve provided.
When you receive this message, it’s likely that your email was received and is being considered. Your response should reflect patience and appreciation. A quick reply expressing gratitude for the opportunity and confirming your interest can keep the communication open. For example:
“Thank you for considering my application. I look forward to hearing from you when you’re ready to move forward.”
For Example:
- Keep it polite and professional.
- Show appreciation for their time and consideration.
- Reaffirm your interest in the opportunity or proposal.
2. Polite Dismissal
Sometimes, “We will get back to you” is just a polite way of saying no.
When this phrase is used in a vague or non-committal way, it might be a soft dismissal. They may be saying this to avoid giving a direct rejection. While it’s not always clear, the tone of the message or the lack of details can signal that they’ve already decided not to move forward with your request.
In these situations, you need to stay professional and maintain a positive attitude. While it’s important to follow up, don’t push too hard or appear desperate. A simple, short response is best to keep the door open for future opportunities. For instance:
“I appreciate your consideration, and I’d be happy to discuss this further if needed. Please keep me in mind for any future opportunities.”
For Example:
- Stay gracious and polite.
- Avoid expressing frustration or disappointment.
- Keep the door open for potential future opportunities.
3. Need for More Time
Another possibility is that the phrase is used because they genuinely need more time.
Sometimes people need more time to think things through or consult others before providing a response. In this case, “We’ll get back to you” simply means they are not yet ready to make a decision. The key is to remain patient and understanding. Don’t rush them, but also don’t let the conversation go cold.
If you find yourself waiting too long, you might want to send a friendly follow-up to check in. For example:
“I hope everything is going well. I just wanted to follow up on our previous discussion and check if there are any updates. Please feel free to reach out if you need anything from me.”
For Example:
- Be patient, as they might genuinely need more time.
- Follow up politely after a reasonable period.
- Keep your tone friendly and respectful.
Best Ways to Say Thank You for Dinner
Things to Avoid When Responding
While it’s tempting to rush into writing a follow-up email, there are a few things to avoid to ensure you stay professional and effective in your response. Here are some common mistakes to watch out for:
1. Avoid being too pushy
No one likes feeling rushed, especially when they need time to gather information. If you come across as overly insistent or demanding, you risk damaging the relationship. Instead, show patience and understanding in your follow-up.
2. Avoid vague language
Your follow-up email should be clear and concise. Avoid being too general or vague in your response. Be specific about your needs or follow-up questions, but stay polite.
3. Avoid appearing desperate
While it’s understandable to want a response, don’t let your email come across as desperate or overly eager. Stay confident and professional in your communication.
4. Avoid sending multiple follow-ups too quickly
Patience is key. If you haven’t received a response within a reasonable timeframe, give it some time before following up again. Too many emails in a short period can make you appear impatient or unprofessional.
5. Avoid ignoring tone
The tone of your email is just as important as the content. Make sure it’s respectful, professional, and not too informal, even if the other party seems casual. Maintain a balance of formality to ensure professionalism.
Formal Replies to “We Will Get Back to You”
- “Thank you for the update. I look forward to hearing from you soon.”
- “I appreciate your prompt response and await further information.”
- “Thank you for keeping me informed. Please let me know if any additional details are required.”
- “I understand, and I appreciate your time. I look forward to your response.”
- “Thank you for considering my request. I am awaiting your reply.”
- “I appreciate your attention to this matter and await your response.”
- “I understand the situation, and I look forward to your follow-up.”
- “Thank you for your time. Please let me know if you require anything else from my side.”
- “I appreciate your effort in resolving this. I will await your feedback.”
- “I look forward to your update. Thank you for your attention.”
- “Thank you for acknowledging my request. I will await your response.”
- “I appreciate the update and look forward to your reply soon.”
- “Thanks for letting me know. I’ll be happy to hear from you when you’re ready.”
- “I understand. Thank you for the consideration, and I look forward to your update.”
- “I appreciate your time in handling this matter. Please keep me updated.”
- “Thank you for the response. I look forward to your feedback in due course.”
- “I’m glad to hear that. I will await further communication from your end.”
- “Thank you for your time and effort. I look forward to your response at your earliest convenience.”
- “I appreciate your acknowledgement and am happy to wait for your follow-up.”
- “Thank you for your response. I will keep an eye on my inbox for any updates.”
- “I look forward to receiving further information from you.”
- “Thank you for your time. I’ll be happy to discuss this further once you are ready.”
- “I appreciate your consideration and look forward to hearing back from you.”
- “I understand that things may take time. Please keep me posted as soon as you have more information.”
- “Thanks for the update. I’ll remain patient until I hear back from you.”
- “I value your time and effort. Please let me know if there’s anything else needed from my side.”
- “Thanks for letting me know. I’ll be here when you have more details to share.”
- “I appreciate your attention to this matter. I look forward to hearing from you soon.”
- “Thank you for acknowledging the matter. Please let me know if there is any way I can assist.”
- “Thanks for your update. I’ll be ready for the next steps once you have the necessary information.”
Context-Specific Replies to ‘We’ll Get Back to You’
1. For Job Applications and Interviews
Responding to an email about a job application or interview requires a mix of politeness and enthusiasm. Here are 10 points for crafting the perfect follow-up response:
- Express gratitude for the opportunity to interview or apply.
- Reaffirm your interest in the position.
- Mention how excited you are about the company’s mission and values.
- Confirm your availability if they need further information.
- Ask politely if there’s an estimated timeline for the decision-making process.
- Show professionalism by keeping the tone formal but friendly.
- Keep the email concise and to the point.
- Acknowledge that you understand they are busy, but express your eagerness to hear back.
- Offer any additional information or clarification if needed.
- Thank them again for their time and consideration.
2. For Business Proposals
When responding to a business proposal, it’s important to convey professionalism while being respectful of their decision-making process. Here are 10 tips:
- Acknowledge their response with appreciation.
- Express your ongoing interest in working together.
- Politely inquire if there’s a project timeline.
- Confirm that you’re available for further discussions.
- Emphasize the benefits of your proposal for them.
- Ask for clarification on any points if needed.
- Mention that you’re happy to provide additional details.
- Keep your response positive and optimistic.
- Reaffirm your commitment to making the project a success.
- Thank them for their consideration and time.
3. For Clients or Stakeholders
When you’re awaiting feedback or decisions from clients or stakeholders, your response should reflect both professionalism and a clear understanding of their priorities. Here are 10 points to consider:
- Show appreciation for their interest in your services.
- Restate your commitment to delivering quality.
- Politely ask if there is any additional information required from your side.
- Inquire about a possible timeline for their decision.
- Offer to schedule a call for further discussion.
- Express how you are looking forward to collaborating with them.
- Keep the tone respectful and non-pushy.
- Reaffirm how your solution aligns with their needs.
- Ask for feedback on any aspects of the proposal.
- Thank them for considering your offer.
4. For Networking and Collaboration Opportunities
Networking responses should be more personal, yet still professional. Here are 10 points for effectively replying in such situations:
- Thank them for considering your collaboration.
- Reiterate your interest in working together.
- Mention how your skills align with their needs.
- Offer specific ways you could add value to their project.
- Ask for next steps or any additional requirements.
- Keep the tone friendly but professional.
- Express your excitement about the potential for a mutually beneficial partnership.
- Reaffirm your availability for a meeting or call.
- Respectfully inquire about the timeline.
- Thank them once again for their consideration and time.
5. For Follow-Ups When They Haven’t Responded
If someone hasn’t responded after your initial follow-up, don’t worry—there’s a way to handle this! Here are 10 ways to follow up politely and effectively:
- Begin by being patient—wait at least a week before following up.
- Reference your previous email politely.
- Reaffirm your interest in the position or proposal.
- Politely request an update on the status of their decision.
- Ask if they need any additional information from you.
- Be polite but persistent, showing enthusiasm.
- Offer to schedule a quick call to discuss further.
- Acknowledge that they might be busy and ask if it’s a good time to follow up.
- Keep the tone professional and concise.
- Thank them for their time and consideration once more.
Alternative Ways to Say “We Will Get Back to You”
- “We’ll respond to you shortly.”
- “We’ll follow up with you soon.”
- “You will hear from us soon.”
- “Expect a reply from us soon.”
- “We will be in touch shortly.”
- “We’ll get back to you as soon as we can.”
- “We’ll reach out soon.”
- “Our team will contact you shortly.”
- “We’ll get in touch once we have more information.”
- “You’ll hear from us in due course.”
- “We’ll make sure to reach out soon.”
- “You can expect a follow-up shortly.”
- “We will respond to you at the earliest.”
- “We will contact you soon with more details.”
- “Our response will be sent your way shortly.”
- “We’ll provide an update soon.”
- “We will notify you once we have the details.”
- “Our team will get in touch with you shortly.”
- “You’ll receive a reply from us soon.”
- “We’ll get back to you as soon as possible.”
- “We will follow up with the requested details.”
- “We will make sure to keep you updated.”
- “We will connect with you soon.”
- “Expect our response in the next few days.”
- “We will reach out once we have an update.”
- “You will receive further information soon.”
- “We’ll check back with you shortly.”
- “We’ll return with the necessary information.”
- “You’ll get a response from us soon.”
- “Our team will be in touch once we’ve gathered the required details.”
Tips
Here are some quick tips for crafting an effective response to “We will get back to you”:
- Be polite: Always maintain a respectful and professional tone.
- Stay brief: Keep your response short and to the point.
- Express your interest: Let them know you’re still excited about the opportunity.
- Show patience: Understand that they may need time to make a decision.
- Keep it positive: Maintain a friendly tone even if you’re feeling anxious.
Key Insight
- How long should I wait before following up on a “We will get back to you” response? It’s best to wait 1-2 weeks before following up, but it depends on the context.
- What if I don’t get a response after my follow-up? If there’s no response after your follow-up, consider reaching out again politely after another week or two.
- Should I always ask for a timeline? Yes, asking for a timeline shows you are proactive and helps you plan your next steps.
- Is it okay to send a follow-up email if I haven’t heard anything? Yes, a gentle follow-up is completely appropriate if you haven’t received a response.
- How do I avoid sounding pushy in my follow-up email? Keep your tone polite, express understanding of their time, and avoid rushing them into a decision.
Final Thought
In today’s professional world, receiving a “We will get back to you” email doesn’t mean the door is closed. Instead, it’s an opportunity for you to demonstrate your professionalism, patience, and enthusiasm. By responding effectively and thoughtfully, you can stay on the radar and increase your chances of a positive outcome.
Remember, timing and tone are key. Always show gratitude, follow up at the right time, and keep your message concise but meaningful. This approach can open doors and help you stand out from the crowd.
Hi! I’m Isabel, and I love crafting thoughtful responses that bring warmth and positivity. Whether it’s a simple thank you or a heartfelt wish, my goal is to make every message meaningful.